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Cloud Services Optimize Your BusinessWhen you’re interested in maximizing your organization’s efficiency and streamline enterprise workflows, you have a few different options to look at when it comes to technology use. While many businesses have moved to implement Saas (or Software as a Service) solutions, without the help of a trusted IT partner, they find themselves unable to validate essential security measures. This can leave their important data unprotected and the organization at risk.

As cloud services become more and more important for day-to-day business processes, their implementation becomes a question of when rather than if. CIOs, IT managers, and other decision makers are moving to utilize cloud services to achieve core business goals more rapidly.

With the emergence of cloud based services, many enterprises have discovered new methods of achieving their organization’s goals.

Here’s a few ways that businesses have streamlined their internal processes using cloud computing.

HR & Payroll

If you fire up your favorite search engine and look for “Cloud based HR software,” you’re likely to find a wealth of SaaS options available at your disposal. Many businesses are using cloud based HR & Payroll software from vendors such as ADP, Zenefits and others.

When you compare the “Pen and paper” method of performing HR & Payroll tasks, you’ll understand that cloud is a more practical method of performing these critical business functions. When your enterprise implements a SaaS HR solution, both administrative staff and end users can login to the cloud in order to perform sophisticated tasks such as:

* Updating their Mailing Address * Change their Direct Deposit Amounts * Request Vacation Time * Perform Employee Reviews

This shortlist represents a fraction of what HR departments used to do with pen and paper. Using cloud based apps, your business can initiate and execute administrative tasks immediately. This alleviates your HR staff from having to sift through a mountain of paperwork while the app simultaneously simplifies the process for the end user.

Enterprise Resource Planning (ERP)

Organizations that wish to implement an enterprise-wide Line of Business (LOB) app are commonly utilizing SaaS ERP solutions. Larger enterprises will typically adopt ERP solutions created by SalesForce, SAP or Oracle.

ERP systems can cover every facet of your business; this includes product development, sales leads and R&D. Implementing an ERP solution helps enterprises stay on the same page as each department within your business is able to see the full lifecycle of a project.

Some ERP solutions are geared towards large enterprises while other ERP solutions were built specifically for small businesses that focus on lead generation and sales. An ERP solution is critical for any growing business.

As your business begins to attract more customers, employees and vendors, an ERP system will practically pay for itself as it helps keep your entire enterprise on focused on the tasks at hand. Conversely, ERP solutions also provide an audit trail, so that business administrators can see who is doing what within their organizations.

Cloud File Storage

Businesses are turning to private cloud storage solutions because many providers offer compliance, speed and interoperability out of the box. Organizations that implement solutions such Office 365, Box and Google Docs have the ability to instantly collaborate upon diverse types of media that is essential for your organization.

Commonly, organizations will collaborate on spreadsheets, text documents, video presentations and so on. Cloud provides teams with the ability rapidly generate media and share it with others. Remember the old way of generating a document and getting it approved by your boss?

With cloud, your organization can instantly create media on the fly while a manager can login to the portal to see the team’s progress in real time. The process of creating, editing and distributing media has been streamlined with the introduction of secure cloud file storage services.

Securing Your Cloud Based Workflows

While organizations can greatly benefit from the increased workflows that SaaS apps provide, one glaring downside to cloud is that enterprises will routinely store sensitive or private data in the cloud. How can you know that your cloud based data is secure?

Better yet, how can you be sure that your data isn’t inadvertently shared with an unauthorized party?

Every cloud provider will sell you on their high levels of security, but the security of the app itself may not be the biggest cause for concern. Every organization that stores sensitive data in the cloud must put safeguards in place to ensure this information doesn’t wind up in the wrong hands. For example, what if a rouge employee sends a link to sensitive data to their Gmail account. How would your organization know?

Compiling an IT staff that is knowledgeable and qualified to work on cloud infrastructure is becoming a difficult task. Many larger enterprises have designated a CISO, which is an acronym for Chief Information Security Officer. Under the CISO, your security staff will be tasked with implementing safe guards that help bolster the security of the data you store in cloud apps.

Many smaller organizations do not have the ability to appoint a CISO; therefore, data that lives in the cloud could be at risk. In this case, organizations that need to ensure the security of their cloud hosted data must bring on a trusted partner to help manage and secure the data that resides in your cloud hosted apps.

Interested in Cloud Solutions For Your Business? Give BACS a Call

The implemention of cloud services without sacrificing important security can be tricky. It’s important to consult with a trusted IT partner who can help you through the process. At BACS, our IT Assessment helps you create a detailed plan for how to take your business to the next level of success. Contact us today by phone at (650) 887-4601 or online at any time to schedule your consultation today!

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Published on 15th November 2016 by James Berger.